Duty station: Erbil

Reporting to: Finance Coordinator

Job Summary:

The purpose of Finance/HR Officer is completing all the day to day finance and HR activities including filing documents, archiving, cash and cheque payments and support the Iraq and Syria finance team. This position is based in Erbil, Kurdistan region of Iraq and the job holder will provide necessary support to Amal Syria office. This position is responsible for the taxes, QuickBooks entries, HR matters and updating monthly BVAs complying finance reports on monthly basis.

Job Description:

The responsibilities of the Finance/HR Officer include, but are not limited to, the following:

·        Ensure that all HR policies are understood and respected by all staff

·        Ensure that all HR folders are completed and updated

·        Responsible for payroll and salaries for all Erbil and Syria staff

·        Support all recruitment processes (job description gathering, job vacancy publication, selection process arrangement)

•   Prepare, as per needed, working contract, amendment, work certificate
•   Contribute to the improvement of HR policies

·        Maintain all financial records properly (hard copy and soft version)

·        Lead and oversee the activities of the accounting staff to ensure the accurate and timely processing of all transaction cycles, supervise finance assistants and support filed offices by providing high level of communications and coordination

·        Maintain custody of the Hawala with high level of coordination with Finance Coordinator and make payments of approved transactions

·        Provide Financial Review of payment requests and expense reports for accuracy and completeness (per policies and procedures), ensuring expense reports are fully approved before payment

·        Other month close tasks as assigned, including submission of required month end supporting documentation & reports

·        Build finance assistants capacity, train and orient them

·        Prepare Assets list and depreciation and accrual monthly entries

·        In coordination with Project Managers prepare bimonthly forecast and process for final approval

·        Coordinate and liaise with programs on implementation of integrated activities related to finance department

·        Responsible for correction of errors in report as and when necessary

·        Recording Daily Transaction on Accounting Sys and Budget tracker with archiving in daily basis

·        Preparing Tax income sheets, and coordination with Finance Coordinator for tax Payment’s validity

·        Reporting Monthly Expenses on projects and keep tracking in Coordination with project managers and field staff with a monthly closing by using QuickBooks system

·        Checking the validity of prs, pos and other Expenses related to project (Direct/indirect) and financial planning to avoid any over/under spending

·        Acting as a compliance finance officer to ensure all supporting documents are meeting Amal/Donor Procedures, and completed all required information

·        Take responsibility for the management of accounting and payroll systems

·        Liaise with all AMAL project auditors

·        Ensures that all financial resources of the organization are managed in an effective and efficient manner

·        Perform any other duty assigned by supervisor

Job Requirements:

Qualifications and education requirements:

·        Bachelor degree in Economics, Accounting, Business Administration, Business Management & Financial Management.

·        Strong computer skills (proficiency in Microsoft Office, QuickBooks and Microsoft Excel is mandatory).

·        Creativity, curiosity and enthusiasm

General work experience:

·        At least Two years experience in Finance, financial management with Ngos

·        One year of HR experience with Ngos

·        Strong computer skills (proficiency in Microsoft Office and Microsoft Excel and QuickBooks are mandatory)

Behavioral competencies:

·        Managing resources to optimize results

·        Long term committed and honest

·        A positive and collaborative attitude and willingness to work in a team

Generic professional competencies:

·        Documented results related to the position’s responsibilities

·        Fluency in English, Arabic written and verbal and Kurdish is a must

·        Experience in web-based financial software

·        Demonstrated ability with reviewing, creating, and implementing new systems and approaches